REPORTING

Measure progress, maximize efficiency, support decision-making

One of the primary benefits of an effective indexing strategy is the ability to report on your records management program. Reporting is essential in measuring progress toward compliance goals, identifying trouble spots that need additional investment, and maximizing the overall efficiency of your records management operations.

The Iron Mountain Connect™ portal, which functions as your Web-based records management system, provides activity reports, inventory reports, retention reports and financial reports that enable more informed decision-making.

Some examples:

• Compliance and cost savings: The ability to identify and quantify paper records that have far exceeded their retention dates can help you budget for a one-time shredding project that will bring you into compliance and reduce your records storage and management costs.
• Consistency across the enterprise: Monthly reports on destruction activity can highlight business units where procedures are not being followed consistently, indicating the need for additional employee awareness or training.
• Security and privacy: Reports on employee access to customer records can indicate whether appropriate procedures are being used to protect confidential data.