SERVICES

Creating a Customized Retention Schedule reduces record-keeping risks, costs, and litigation

Your records retention schedule is the foundation of a Compliant Records Management program. It provides the documentation to ensure that records are kept only as long as they are legally and operationally required, and that obsolete records are disposed of in a systematic, controlled and cost-effective manner.

Iron Mountain can assist you in developing a schedule following a proven four-step process:

• Identify and quantify major record groups by conducting a complete and accurate inventory of all record-keeping systems. 
• Create a universal classification scheme that provides a practical way to deal with high volumes of records.
• Conduct legal research on relevant laws and regulations to determine the appropriate retention periods for different record classes.
• Overlay operational requirements to ensure your retention schedule meets departmental, operational and end-user needs.

Email Retention services address retention needs, storage costs and user access

Email is, by far, the most frequently requested record type in legal proceedings and regulatory inquiries primary. Yet the pressure of email storage quotas – which are designed to control run-away storage costs - often causes employees to hasitily delete messages that should be retained for business, legal or regulatory needs.

Iron Mountain’s Email Management Suite, including Active Archiving Service, provide solutions to these entwined challenges, allowing you to:

• Reduce email storage burdens by as much as 80 percent by migrating messages and attachments from costly tier-one storage to an offsite location. 
• Flexibly apply granular email retention policies in alignment with your corporate records retention schedule.
• Enable efficient search and discovery across the entire spectrum of email messages to support litigation and compliance requirements.
• Provide end users with searchable access to historical email while also giving them relief from email quotas.