COMPLIANT RECORDS PROGRAM IMPLEMENTATION

Designing a Compliant Records Management program is an important step. But program success depends on the quality of your implementation. Implementation is the single most critical step for a successful Compliant Records Management program.

Implementation is our specialty

Iron Mountain Consulting has more records management implementation experience – with both paper and electronic records - than any other consulting firm. We develop with the end in mind – making your program operational. Our consultants can help you with every aspect of implementation: training and program roll-out, applying retention policies to physical and electronic records, selecting the right e-records technology and expanding your program internationally.

Major Elements of Compliant Records Management Program Implementation:

Training delivery and intranet publication

Iron Mountain Consulting has extensive experience designing records management training content customized for specific corporate audiences (e.g. executives, employees, records management coordinators). Content tailored for specific audience improves its effectiveness. We can deliver the content in whatever way is most efficient for your organization: live presentations, webinars, or self-paced elearning modules

Applying retention policies to your paper records inventory

You can significantly reduce liability and storage costs by bringing all your paper records under one retention schedule. Our consultants work with Iron Mountain’s proprietary technology to efficiently standardize your records inventory descriptions. They then apply the correct retention classification to all of your paper records - so you know when each record is eligible for disposal.

Applying retention classifications to all of your paper records:

• Ensures corporate-wide records retention consistency and uniformity.
• Improves access to records to make it easier and less expensive to find information for both discovery and operational needs.
• Allows you to destroy obsolete records with confidence, in conformance with your records retention policies. Eliminating obsolete records reduces storage costs and litigation risks.

Applying retention policies to your erecords systems

Iron Mountain consultants can show you how to apply retention rules to your email systems and other electronic documents. We’ll help you determine how long you should retain erecords, what format they should be kept in, and the best application for retaining and disposing of them.

Applying retention policies to your most critical electronic records will:

• Optimize your e-mail servers performance
• Reduce message storage
• Help you respond much more effectively to discovery requests

Selecting erecords technology

There is no single solution when it comes to selecting and implementing technology for Compliant Records Management. To sort through the broad range of options you need objective technology advice from someone who really knows both technology and records management.

Iron Mountain consultants can compare and contrast the benefits and risks of your technology options and identify the best options for your organization - within the context of your exposure, your budget and your current IT investments. Unlike other vendors who will evaluate your options through their particular lens, we take a broader, vendor-neutral approach to recommend the best fit.

Researching international retention requirements

Iron Mountain Consulting can conduct research to identify country-specific laws and regulations pertaining to records retention and propose retention requirements for the record classes. Our legal partners’ library of international retention research materials currently covers over 45 countries. With our research, you can rest assured that you are taking into account the relevant laws wherever you do business.

Expanding your Records Management program internationally

Iron Mountain consultants can help you extend your US-based retention schedule, policies and procedures to business operations in other countries. We can also assist in program socialization – culture to culture, geography to geography. Global program consistency reduces risks, costs and complexity.

We can provide you with all of these services, or just the particular services that meet your needs.